For Firms That Hold Client and Owner Funds

Real Estate and Property Management Accounting

Fractional controller oversight and dependable monthly accounting for real estate firms and property managers in Charlotte, NC. Reconciled trust accounts, a close that lands on schedule, and reporting your investors and lenders can rely on.

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A focused call to confirm fit and the right level of support. No obligation.

CPA · Former PricewaterhouseCoopers · Licensed NC Real Estate Broker

QuickBooks ProAdvisor · 30+ Years in Financial Operations

Where It Breaks Down

Paying for Accounting and Still Flying Blind?

Most real estate operators we meet are not short on bookkeeping. They are short on oversight. The books get done, but no one is truly accountable for whether the numbers are right, current, and ready when leadership needs them.

It usually shows up in a few familiar ways:

  • A bookkeeper records the transactions, but no one explains what the numbers actually mean.
  • An outside firm keeps raising its price while you lose control of your own books.
  • Investor and lender reporting turns into a scramble at the end of every month.

If any of that sounds familiar, the answer is not another bookkeeper. It is a controller who owns the process and answers for the result.

What We Do

The Work That Keeps a Real Estate Operation Investor-Ready

The recurring, high-stakes work that keeps your portfolio compliant, current, and ready for the people you report to.

Reconcile Trust and Escrow Accounts.
Your client and owner funds stay reconciled and compliant every month, so your license is never the thing at risk.
Keep the Close on Schedule.
A dependable month-end close, delivered on the timeline your investors and lenders expect.
Report to Investors With Confidence.
Clean, consistent reporting packages your capital partners can trust.
See Every Entity and Property Clearly.
Consolidated, multi-entity reporting across your entire portfolio.
Tighten Reconciliations and Controls.
Regular reconciliations and controls that hold up as complexity grows.
Support Your In-House Team.
Senior oversight and review on top of your existing bookkeeper or accountant.
Who We Work With

Built for Real Estate Firms and Property Managers

Property management companies.
You hold owner and tenant funds, coordinate multiple property managers, and carry real compliance obligations. We keep the trust accounting clean and the reporting on schedule.
Real estate investment firms.
Owners of apartment communities and other multi-property portfolios, where buying, renovating, operating, and selling creates constant accounting complexity across entities and states. We handle the accounting and the investor reporting.
Real estate firms that hold client funds.
Brokerages and developers managing trust accounts, security deposits, and layered ownership, where accuracy and controls are not optional.
Working With Your Team

Your Team, with the Oversight It Has Been Missing

Many real estate firms already have a bookkeeper or an internal accountant. What is usually missing is oversight. A bookkeeper records the transactions. A controller makes sure the books are accurate, reconciled, and closed on a dependable schedule, with controls that hold up under scrutiny. A CFO turns those numbers into planning and decisions.
Bricks & Quarters provides the controller and CFO layer on top of your team, or runs the full function when you do not have one in place. Either way, your executives get numbers they can act on, and your internal staff get the structure and review they have been missing.
Compliance and Client Funds

Trust Account Discipline That Holds Up Under Scrutiny

In North Carolina, property managers and brokers who hold client or owner funds must keep trust accounts reconciled monthly, with records that stand up to a Real Estate Commission audit. When client funds are involved, close enough is a real risk.
We own the reconciliations, keep your trust accounts audit-ready, and make sure the rules are followed every month. This is exactly the work that does not belong with low-cost bookkeeping or an unsupervised tool. It needs a licensed professional who is accountable for the result.
Our Process

A Steady Rhythm You Can Rely On

We keep the engagement simple. First we understand your portfolio and where the current setup is breaking down, then we set a dependable monthly rhythm, then we stay involved as your complexity grows.

Align on Priorities and Scope.

We review your portfolio, deadlines, and reporting, then define what we own and what comes next.

Set the Operating Cadence.

We clean up what needs it and establish a steady rhythm for reconciliation, close, and reporting.

Strengthen the System Over Time.

As you add entities, properties, or funds, we reinforce controls and keep the system from falling behind.

Why Bricks & Quarters

Real Estate Experience, Not Just Accounting

Bricks & Quarters is led by Tracey Rogers, a CPA, former PricewaterhouseCoopers management consultant, and licensed North Carolina real estate broker with more than 30 years in financial operations. That mix means we understand how a real estate business actually runs, not only how to keep its ledger. Our clients are real estate firms and property managers with $5M+ in annual revenue.
Learn more about Tracey and Bricks & Quarters

Questions Real Estate Operators Ask

How should a property management company handle its accounting?

At a minimum, owner and tenant funds belong in reconciled trust accounts, the books should close on a dependable schedule, and someone with oversight should review the numbers before they reach owners or investors. Most firms have the data entry covered and are missing the oversight.

Do property managers in North Carolina need a trust account?

If a property manager or broker holds client or owner funds, North Carolina Real Estate Commission rules require those funds to be maintained in a properly designated trust account. Trust accounts must be reconciled monthly, and as a best practice, reconciliations should be completed before owner distributions are made each month. Failure to properly maintain and reconcile trust accounts can create significant compliance and licensing risks.

How often does a real estate trust account need to be reconciled?

Under NC Real Estate Commission rules, trust accounts must be reconciled monthly, with records retained for several years. However, we recommend reconciling the trust account before owner distributions are processed each month. This helps ensure accurate owner payments, identifies discrepancies early, and avoids costly corrections after funds have been disbursed.

What is the difference between a bookkeeper, a controller, and a CFO?

A bookkeeper records transactions. A controller keeps the books accurate and reconciled, closes on schedule, and maintains controls. A CFO turns the numbers into planning and decisions. Many real estate firms need controller oversight first, then add CFO guidance as they grow.

Should I outsource real estate accounting or hire in-house?

If you are large enough to need full-time finance staff, hire in-house and let us provide oversight. If you are not, outsourcing the controller and compliance work gives you senior oversight without the salary. We help you find the right line.

Do you prepare our taxes?

No. We do not provide tax preparation. We keep your books accurate, your trust accounts reconciled, and your reporting current, and we work alongside your CPA or tax preparer so filing season is built on clean numbers.

What does real estate and property management accounting cost?

It depends on the number of entities, properties, and trust accounts, and on how much cleanup is needed up front. We scope it on an initial conversation and price it as a predictable monthly engagement.

Next Step

Start With a Focused Conversation

Tell us what is changing in your business and where the numbers are falling behind. We will confirm fit, recommend the right level of support, and respond within one business day.

Book a ConsultationCall (980) 480-7074